What We Collect on Our Website
When you fill out our contact form, we get your name, phone, and email. When you visit, our server automatically logs basic technical info like your browser type and IP address. That's it.
Contact Form
When you request a consultation, we collect your name, phone number, email address, and the reason for your inquiry. Please do not include detailed health information in the form — that's what your first appointment is for.
Automatic Technical Data
Our server automatically logs your IP address, browser type, operating system, pages visited, and visit time. We use this to keep the website running properly and understand general traffic patterns.
Cookies
Our website may use cookies to remember your preferences and improve your experience. You can disable cookies in your browser settings, though some site features may not work as well.
How We Use Website Information
- To contact you about your consultation request
- To schedule your first appointment
- To improve our website
- To comply with legal requirements
We do not sell, rent, or trade your information. Ever.
Third-Party Tools We Use
Our website uses a few external services — each has its own privacy policy:
- Google Fonts — loads our website typefaces
- Adobe Fonts — loads our website typefaces
- IONOS — our web hosting provider
- Microsoft 365 — processes emails you send us
Your Health Information is Protected by Law
Federal law (HIPAA) gives you strong rights over your health information. We are required to follow these rules — and we take them seriously.
As a dental sleep medicine practice, Easy Sleep Dental, PC is a HIPAA Covered Entity. This means federal law governs how we collect, use, store, and share your protected health information (PHI).
Your Rights as a Patient
Access Your Records
You can request a copy of your health records at any time. We may charge a reasonable copying fee.
Request Corrections
If you believe your records contain an error, you can ask us to correct it.
Know Who We've Shared With
You can request a list of certain disclosures we have made of your health information.
Request Restrictions
You can ask us to limit how we use or share your information in certain situations.
Choose How We Contact You
You can ask us to contact you only by phone, only by email, or only at a specific address.
Get a Paper Copy of This Notice
You can request a printed copy of this notice at any time, even if you agreed to receive it electronically.
Breach Notification
We are required by law to notify you if your unsecured health information is ever compromised.
File a Complaint
If you feel your rights have been violated, you can file a complaint with us or with the U.S. Department of Health and Human Services — without fear of retaliation.
Our Responsibilities
We are required by law to:
- Maintain the privacy of your protected health information
- Provide you with this notice of our privacy practices
- Follow the terms of this notice
- Notify you if there is ever a breach of your unsecured health information
To file a complaint with the federal government, contact the HHS Office for Civil Rights at hhs.gov/ocr/privacy or call 1-800-368-1019. We will never retaliate against you for filing a complaint.
When We Share Your Information
We share your health information only when it's needed to care for you, to get paid for your care, or when the law requires it. We never share it for marketing without your written permission.
For Your Treatment
We may share your health information with physicians who referred you, sleep specialists, or other providers involved in your care. For example, we send treatment summaries back to your referring doctor.
For Payment
We share information with your medical insurance company (including Medicare) to process claims for your oral appliance therapy. This includes your diagnosis, treatment details, and device information.
For Practice Operations
We may use your information internally for scheduling, quality improvement, and staff training — always with minimum necessary access.
When Required by Law
We are sometimes required to share information by law — for example, in response to a court order, a public health reporting requirement, or a law enforcement request.
With Your Written Permission
For anything else — including using your name or photo in marketing materials, sharing your information with family members, or any purpose not listed above — we will ask for your written authorization first. You may revoke that authorization at any time.
What We Never Do
- Sell your health information
- Share it with advertisers
- Use it for marketing without your written consent
- Disclose more than is necessary for the purpose
Questions? Contact Us.
If you have any questions about this notice or want to exercise your rights, please reach out directly:
Easy Sleep Dental, PC
Privacy Officer: R. Matthew Dunford, DMD
958 McEver Road, Suite B8 · Gainesville, GA 30504
Phone: 678-321-8511
Email: info@easysleepdental.com